T’s & C’s

Terms and Conditions

Wedding Cakes and Celebration Cakes

All orders are only confirmed when the non refundable retainer fee has been paid.  All retainer fees must be paid within 7 days of the booking form being sent.  Dates cannot be held without a retainer fee. After 7 days, if no retainer fee  has been received, we will release the date and may take another booking which may mean we are no longer able to accommodate you.

A £100 non refundable retainer fee is required to secure your booking for a wedding cake.  50% retainer fee is required for a celebration cake.

All retainer fees are non-refundable and non-transferable. Cleared payment of the entire balance must be received no later than 6 weeks before the cake is required in the case of wedding cakes, and one week before collection date for celebration cakes. Cleared payment of the entire balance must be received by the due date for work on your cake to be completed.  Once the balance has been paid it is not refundable or transferable.

If the £50 Save the Date option is chosen this is deducted from the final balance.  The Save the Date payment is non refundable and non transferable .

In the event of non-payment of the balance, we reserve the right to cancel the order and the retainer fee is forfeited.

Cake orders which are cancelled at short notice (within 6 weeks of the event), will still be charged for in full, as we are rarely able to rebook dates at such short notice. Any work already carried out or items ordered in for your order are also chargeable.


During your consultation, we will sketch out the design of your cake.  This sketch remains the property of Buttercup Cakes until the £100 retainer fee has bee paid.  Unfortunately we do not allow you to photograph the sketch during the consultation unless the retainer fee has been paid.


Where possible we will accommodate changes you wish to make to your cake order but this may incur additional cost. No changes can be made less than 6 weeks prior to delivery/collection.

Cake Delivery/Collection

As part of our service, we offer a personal delivery and set up service for wedding cakes. This service is subject to availability and advance booking is essential. We will liaise with your venue prior to delivery to schedule a delivery slot and check that all arrangements for assembly such as cake stand and table have been taken care of. Please contact us for a delivery quotation.

Please note: At point of delivery, the cake become the responsibility of the venue. This is confirmed in the form of a signature by a nominated person i.e. your wedding planner or other member of staff at your venue.

If you wish to collect your order from Buttercup Cakes, we will provide you with transport, assembly and storage instructions where required. We will give you a collection time and we will contact you should any changes to the time be necessary.  Should for any reason an order not be collected, we will endeavor to contact you to re-arrange a new time for collection, however we do not offer refunds or replacements for orders that have not been collected at the agreed date and time.

Once collected, the full responsibility for the safety of the order is with the client and we are not liable for any damages thereafter.


Buttercup Cakes products contain butter, gluten (wheat) and eggs and are made in an environment that handles nuts, soya and alcohol. Nut, gluten and alcohol free cakes can be made on request, however we cannot guarantee there has been no cross contamination due to the nature of production. Please note that some food colourings may have an effect on behaviour in children.

Please speak to a member of staff if you want to know about our ingredients.
Buttercup Cakes accepts no liability to customers suffering from an allergic reaction from eating our products. It is the client’s responsibility to inform all parties consuming a Buttercup Cakes product of the afore mentioned.

Complaints Policy (Cakes)

All cakes require a signature on delivery/collection. This indicates you are happy with the product received. If you are not happy please ensure you make this known when accepting your cake. This gives us the opportunity to correct any problems. We are not responsible for mistakes made by the customer i.e. incorrect /misspelled names or incorrect choice of cake. We always keep samples of our products for a reasonable time. In addition we always take photographs of the cakes prior to delivery /collection.

Complaints are extremely rare in the world of cakes and we have never had a complaint as yet. Some complaints may require further investigation and an immediate refund may not always be possible. Cakes, or part of cakes and cupcakes, must be returned to us within 24 hours to ensure we are able to fairly assess the nature of the complaint. The cake must have been stored at the correct temperature and in the box we supplied, out of the sun and away from damp conditions or heat. If you are complaining for a refund you must return at least 75% of the uneaten product within 24 hours of delivery/collection.

We do not refund for customers that have simply changed their mind or if the cake has been damaged out of our care.

Please note is it very common for icing to crack as it dries out which is out of our control and why we recommend you consume your cake as soon as it is cut. We do not accept complaints for not liking the taste of our products mainly because individual’s tastes are different.

Our Products

Products made by Buttercup Cakes are made by hand and accordingly there will be minor variations in appearance. All photos, illustrations and descriptions displayed on our page are for guidance purposes only.


All cakes/cupcakes should be placed on a flat surface and stored at room temperature in the box provided. They should be kept out of direct sunlight. Freezing or refrigerating our cakes or cupcakes is not recommended. Please note cupcakes should be consumed within 2 days and cakes within 3 days.

Brownies should be kept wrapped in the baking parchment in which they arrive and in a sealed container. They will stay fresh for up to 7 days from delivery and may be frozen.


If the order is cancelled by the customer, the retainer fee is non-refundable and non-transferable, plus any expenses already incurred by Buttercup Cakes in respect of the order, will be chargeable.

Cancellation by Buttercup Cakes: We shall not be liable for any failure to perform, where such failure or delay results from any circumstances outside our reasonable control including but not limited to any fire, flood, explosion, accident, adverse weather conditions, traffic congestion, mechanical breakdown, obstruction of any private or public highway, riot, government act, act of war, terrorism, act of God, or from any industrial dispute or strike whatsoever. In the event of exceptional circumstances, such as serious illness, Buttercup Cakes will give as much notice as possible if we are unable to fulfill your order. We will endeavour to find someone else who can produce your order and will refund you any monies already paid.


Please use the online booking system in the online shop area of this site. Any place/places are not secured on one of our classes until a full payment has been made and you have received a confirmation by email from Buttercup Cakes. You will receive a separate email from PayPal /Stripe but this is not a confirmation of a class place so do not make any arrangements purely relying on this email.
You will be sent all the details of the class by email including location etc.

We are unable to offer a refund should you decide to cancel or are unable to attend your class at Buttercup Cakes for any reason. If you are unable to attend, subject to availability and at Buttercup Cakes sole discretion, we will try to transfer the booking to a future class. Transfers will incur a £25 administrative fee.

Please double check dates and travel arrangements before you make a booking.  We cannot be held liable for any money spent, such as travel arrangements, hotel bookings for any cancelled classes or if you have to cancel your course.  It is important to have the appropriate insurance in place that will cover any additional costs of cancellation.

If Buttercup Cakes has to cancel a class for any reason, then we will offer an alternative date(s) to you. If we cannot offer you an alternative date we will provide you with a full refund of the cost of your class.  The refund amount will be limited to the cost of the class.  If you have already made travel and accommodation bookings, these would need to be reclaimed via your own insurance policy.


We aim to deliver your order within 48 hours, or guaranteed next working day for an extra £4. If you order a next day/specific date delivery and Royal Mail fail to deliver on time, we will refund you.

Please note: unless you select Special Delivery postal option we cannot guarantee your delivery date – it is a requested date only. Every effort will be made to deliver on your requested date, but delays can occur due to weather, traffic, breakdowns and mis-sorting a the post office, over which we have no control. We therefore recommend selecting an earlier delivery date than you need, or choose Special Delivery for guaranteed next working day delivery.

We offer Royal Mail First Class ‘Signed For’ delivery as standard and a signature is required upon delivery. Should the recipient fail to be in when Royal Mail attempt to deliver we cannot be held responsible for late delivery, nor can we be held responsible for the collection card being misplaced or lost by the recipient. In the event of Royal Mail failing to leave a collection card and more than a week has passed since the delivery was attempted then we will offer a replacement box of brownies or a coupon code as a gesture of goodwill. We are unable to issue a refund as we have done everything possible to ensure the recipient receives their brownies.

If your order fails to arrive at all, we’ll send you another one for the next day.

Once we have baked your batch of brownies we are unable to take cancellations or offer refunds.

Brownie Complaints

If you are unhappy with your brownies, please send them back to us within 3 days of receipt so we can examine them.

The return of items is at your own cost. You should always obtain a certificate of postage from the Post Office as we can only be responsible for your items once they have received at the above address. Any items lost in transit cannot be treated as returned.

Privacy Policy

Buttercup Cakes is committed to protecting your privacy. We only hold the minimal personal data required to fulfil your order. Your data is held solely to facilitate your order and for the purpose of effective communication between the customer and Buttercup Cakes. We do not sell, lease or pass on the information you provide to third parties, unless legally required to do so.  However, our accountant and website provider do have access to limited data, and have their own privacy policies.

Payment Processing – we work with trusted third party payment processing providers in order to securely take and manage payments.

We take appropriate security measures to protect your personal information. All digital information held by Buttercup Cakes is held on a laptop or phone which is password protected.  These passwords are updated regularly and the devices have the relevant security software.

We will keep your information for as long as we need it for the purpose it is being processed and our obligations under other laws.

Links to other websites:
Our website www.buttercup-cakes.net contains links to other websites which may be of interest. You should view the individual privacy policies of these websites as Buttercup Cakes cannot be held responsible for your data protection on such sites.


Our website www.buttercup-cakes.net uses functional cookies to keep track of items kept in the cart, logged in users and comments on blog posts.  As a rule, cookies will make your browsing experience better.  However, you  may prefer to disable cookies on this site and the most effective way to do this is to disable cookies in your browser.

You do have the right to ask at any time about your data and how it is used.  Please email us at [email protected] if you have any concerns.